Managing a project is not a piece of cake for all. It requires a lot of strategy and methodology to manage a project as well as a team. Moreover, you do not need to be a project manager to manage a project. Whether you are a freelance or in-house manager, a guide to project management will be required. It assists you to manage your work in a better way.
However, this blog provides you with a guide to project management. Through this blog, you will learn how to manage and plan a project properly. Let’s begin!
What is Project Management?
Before the guide to project management, you should need to know what project management is.
Project management is the process of planning, tracking, controlling, and reporting on a project. Each project has a different start and finish date. A project also provides a specific deliverable.
Proven project management techniques help in the completion of a project. These are some of them:
- Organizing and scheduling
- Management of resources
- Risk management
- Monitoring and task management
Project managers are in charge of planning and executing a project with the project team in order to fulfill stakeholder expectations and create the desired outcome.
Moving further in a guide to project management, we should know the importance of Project Management.
Why is project management important?
The reasons why project management is important are as follows;
- Project management ensures that the team and value delivered are in alignment.
- It gives direction and leadership to the projects.
- It ensures that the project team and clients remain in connection.
- This management creates the plans for completing the projects and meeting companies goals.
- Project management improves the planning by providing accurate job estimates.
- It helps in completing the project on time.
- Project management reduces the chances of a project’s failure.
The next thing in the list of guide to project management is the roles and responsibilities of project management.
Roles and Responsibilities of the Project Management
The roles and responsibilities that are required in the project management are as follows;
Members Of Team: Team members are skilled individuals who are in charge of carrying out the project and delivering the output.
Suppliers: Suppliers are frequently external teams who are the sub-contract portions of a project. The need for suppliers is required when internal resources or skilled team members are unavailable.
Project manager: Project managers are in charge of the project’s planning, tracking, and control. They also supervise the team members, manage suppliers, and supervise the project’s completion.
Program manager: The program manager is in charge of a group of connected projects. A program manager is in charge of one or more project managers.
Project Sponsor: Senior managers who are responsible for the project outcomes are known as project sponsors (or account managers). They are responsible to a customer and serve as the team’s primary point of contact with them.
Portfolio Manager of Project: Portfolio managers are in charge of projects for one or more clients within the company.
Stakeholders: Stakeholders are persons who are affected by the project, either directly or indirectly. To establish the project’s goals, their input and feedback are required.
Clients: After a project has been completed, it is provided to clients who pay for it.
5 Phases of Project Management
The next step in a guide to project management is its 5 phases. Let’s discuss;
Following 5 phases plays an important role in creating a successful project.
1. Initiation: The purpose of the first phase is to understand the project’s objectives, scope, risks, and priorities.
2. Planning: Project activities and required resources are determined during the planning phase. Managers also develop an estimated schedule for completing the project.
3. Execution: The execution phase brings together experienced team members to transform the project concept into deliverables. Managers take care of the development of their projects.
4. Control and Monitoring: In this phase, the project’s time, cost, and quality are compared with each stage. And make changes in the project’s activities, resources, and plan to keep things on the right track.
5. Closure: Teams give deliverables, review project performance, and are finally dissolved in the closure phase.
What are the reasons for Project Management failure?
Following the reasons of the failure of project management;
- Insufficient resources to accomplish the project.
- Do not finish the project on time.
- Unclear documents lead to the failure of the project.
- Stakeholder expectations like quality, time, and money are not handled well.
- Failing to identify the risks involved with any project can lead to failure.
So we have gone through the guide to project management and learned how to plan and manage our work properly. We have learned the importance of project management, its roles and responsibilities, the 5 phases that are required in project management, etc. If you have the skills and abilities to manage anything, whether it is a project or a team, you can do anything in your life properly.
1. What is the life cycle of project management?
Answer: The project management life cycle is generally divided into 4 sections; initiation, planning, execution, and closure.
2. What are the 3 things project management requires to succeed?
Answer: Following are the project management leadership skills that are required to succeed;
- Communication and interpersonal skills
- Skills to resolve and negotiate the conflicts
- Building commitment in the team